July 13, 2020

Frequently Asked Questions

General:

Do you have a specific definition of ‘open data science’ or can we interpret that broadly?

We define open data science to include practices that promote reproducibility, transparency, and accessibility in collaboration, software/tools, resources, and infrastructure. We encourage you to think about what open data sciences means to your community.

About how many awards do you expect to grant in this cycle?

We do not have a specific target number of awards in mind. It will depend on the number of applications and their budgets. We can distribute up to $200,000.

Will there be another cycle in the future?

Yes! We currently have funds to run our program for an additional year, which will include 1-2 more requests for proposals.

Is there a link to the OpenReview application?

https://openreview.net/group?id=codeforscience.org/CSandS/2020/Conference

How should we decide who from the event organizing team should be the applicant?

The applicant is the primary point of contact for the award, so you should choose whoever is willing and able to be responsible for all of the reporting requirements and communication with the conference fund manager.

I recently organized an event and had the intention to provide live closed-captioning services, but my university’s accessibility service was not helpful in supporting this. Would you be able to point to a service that you can recommend in this respect?

Quick Caption and White Coat Captioning have been recommended by community members.


Eligibility:

Are events sponsored by organizations outside of the U.S. eligible?

Yes!

Are there any additional requirements for non-US applicants/awardees?

No.

Can an organization that is not a non-profit be an event sponsor?

Please email [email protected] with specific questions about event sponsor eligibility.

Are regional sprints eligible for funding?

Yes!

Would an event held the last week of December 2020 be eligible?

Yes. We anticipate disbursing funds by December 15th and ask that funds be used before December 2021.


Budget:

How would I apply, if the budget amount depends on the number of events held?  For example, I could run one event for $5K or 4 events for $20K.  Should I apply for one event or 4 events?

That is your decision to make. You can either apply for one event or all four. Please note that the selection committee may recommend partial funding for a proposal.

Can we charge a nominal registration fee for our event?

Yes, you may charge a registration fee for your event. Some event organizers will charge a nominal fee (e.g., $5) to encourage registrants to follow through with attending the event.

Would stipends for graduate students count as salary?

We can provide salary for event organizers, relative to the amount of time they will spend organizing and running the event. In the budget, please include the expected number of hours and hourly rate.

Is there a recommended balance between funds being requested versus funds being provided elsewhere?

No. If we partially fund your event, we want to make sure that you have the rest of the funding you need to organize it.

We are proposing a hybrid model of professional development for high school and college students with a combination of virtual interactions and in-person shadowing. Would we just ask for funding of the virtual part?

Yes.

Are taxes included in the budget for funding?

We did not specifically include taxes in the budget. If this is something you would like to be able to include, please email us ([email protected]).

Can I include swag (e.g., conference shirts) in the budget?

Yes. Include in “other” and provide a description in the budget narrative.